As you may already know, due to budget cuts, the Training Center can no longer print your class materials for you. You MUST print your class materials and bring them with you to the seminar. The Training Center will have no extra handouts when you arrive at the seminar, so if you do not bring your own, you will have no reference materials during class.

HOW TO PRINT YOUR CLASS MATERIALS: Seminar materials may not be available until 2 weeks prior to the seminar

1. Go to our website (www.tjctc.org) and click “Online Registration—My TJCTC Home.” Log in using your name and county.
2. Click “View Class Selections.” This will open a window that lists the courses you chose when you registered for the seminar.
3. Next to each course, you will find a blue “Handouts” link. Clicking on this link will open the handouts page for that class.
4. You can download the file by clicking on the file name. You must have Adobe Reader to view and print your class handouts. If you do not have this software, you can download it using the link at the top of the page.
5. Print your handouts and pack them when you come to the seminar!

Click Here to see a list of the cities and dates for the 2011-2012 Court Personnel Seminars.

Experienced Clerks: You must be an employee of the justice courts as an administrative employee or court personnel with more than 18 months of experience.

New Clerks:  You must be an employee of the justice court as an administrative employee or court personnel and have and have never attended a Seminar through the TJCTC.  You are only allowed to attend a New Clerk Seminar once in your tenure as a justice court employee.

Registrants will receive acknowledgment upon submitting a registration and the ability to print an invoice via email.  Your invoice will reflect the registration fee and Texas State Overhead Assessment for a total of $100.00* Print your invoice immediately (Your invoice will reflect the registration fee and Texas State Overhead Assessment for a total of $100.00). In most cases payment is due 6 weeks prior to the seminar. The payment date will be printed on the invoice. If you need to reprint your invoice, you can find it on the “Online Registration-My TJCTC Home” page.

* Advanced registration is highly recommended.  Pursuant to the Grant Conditions, the registration fee is returned to the Grant to be spent as restricted funds.  The Texas State Overhead Fee is used for activity expenses the Grant cannot cover, such as additional clerk and constable’s seminars and workshops as well as excess meal and break costs, salary supplements, etc. and are unrestricted funds deposited in a Texas State University account, all funds spent in furtherance of the Grant mission.  Counties that cannot afford the fees may request a waiver.  Proof of a county’s inability to pay may be requested.

Step 1. View class schedule and descriptions of courses here: Course Descriptions  Have your classes planned out prior to entering the online registration site.

Step 2. Select “Online Registration- My TJCTC Home” from the tabs at the top of the page and log in.

Step 3. Locate Online Registration. You will see a list of classes you are eligible to register for. Classes that appear in red are full. If a class is full, you can place yourself on the waiting list.

Step 4. Click on the seminar you would like to register for and follow the instructions on the screen. You will need to select classes, room type and list any special needs. After you complete your selections and hit “Register” a pop-up will appear on your screen to let you know your registration was processed.

Step 5. Print your invoice immediately (Your invoice will reflect the registration fee and Texas State Overhead Assessment for a total of $100.00). In most cases payment is due 6 weeks prior to the seminar. The payment date will be printed on the invoice. If you need to reprint your invoice, you can find it on the “Online Registration-My TJCTC Home” page.

Step 6. Do not call the hotel for room reservations. Your room will be reserved for you by the Training Center according to the selection you made online.

Step 7. Mail payment (check, money order or purchase order only) to the address below.

Texas State University c/o TJCTC
701 Brazos Street, Suite 710
Austin, Texas 78701

Step 8. Once your payment has been received and your registration approved by TJCTC, you will receive an e-mail confirmation. The confirmation letter will have specific instructions on hotel location, verification of your room choice and sleeping accommodations, and any other updated information relative to the seminar. If you do not receive your confirmation e-mail, you can find a copy of it on the “Online Registration-My TJCTC Home” page.
 

Regret Notification: If you receive a regret letter, the seminar you registered for is full. At that time you may register for a different location or be put on a waiting list for the seminar you originally selected.

Cancellations: Cancellations will not be accepted over the phone. The Cancellation/Change Form is available online Click here. If the Training Center receives the cancellation form within 2 weeks of the seminar, the refund process will begin. If you cancel inside of 2 weeks of the seminar you may not apply paid fees toward any other upcoming seminar within the academic year and you will not be eligible for a refund.

Persons who register and “No-Show” a seminar will not be eligible to receive a refund or attend a Training Center seminar or workshop for the remainder of the academic year and the following academic year. There are very few exceptions and these will be made on a case by case basis. It is a common occurrence that a clerk believes someone (a chief clerk or court manager) has canceled a seminar for them and the cancelation is never processed resulting in suspension. If someone is canceling the seminar for you, check the website or call the Training Center to make sure the cancelation was processed to avoid suspension.

The Training Center is offering the Level I and Level II Court Personnel Certification Exams on the last day of all Court Personnel Seminars as a part of the seminar curriculum. You will be able to register for the Level I and Level II Exams when registering for the seminar. Please note that there will be a $15.00 fee for each test (see information below). 

Test Fee:  The fee for both certification exams is $15.00 and is non-refundable.  Method of payment is check or money order.  No cash or Credit cards are accepted.  Payments must be made out to Texas State University, and mailed to the training Center.  Onsite payment is accepted on the day of the testing. There are a limited number of seats available for each exam.

For more information about the exams: Certification Exam Information

Hotel Reservations: The Training Center makes all hotel reservations for the seminars listed in this catalog. You should only call the hotel for medical emergencies, early or late arrival, directions, or to reach an attendee of the seminar. The hotel will not provide reservation information. If you wish to make a change to your reservations, please do so by choosing the Edit/Cancel button under online registration. Your confirmed hotel accommodations will be listed in the confirmation letter online.
 
Hotel Check-In:  When you arrive at the hotel, a line of credit must be established between you and the hotel for incidental charges. You may be asked to present a major credit card or cash deposit. Do not use a personal Debit Card for deposits or incidentals when checking into the hotel. The unused balance of your cash deposit will be returned to you upon check-out. Standard hotel check-in time is 3:00 p.m. For this reason, you may be asked to store your luggage at the bell-stand until clean rooms become available. If you plan to arrive at the hotel after 6:00 p.m. on the check-in day, you will be responsible for calling the hotel and guaranteeing your room with a personal credit card.
 
Early Arrival or Late Stay: If you plan to arrive prior to the seminar start date, or intend to stay longer than the conclusion of the seminar, you will be solely responsible for contacting the hotel to make the reservations and are responsible for all extra costs. The Training Center will not make the reservations and is not responsible for any costs associated with those reservations.

Room Selection: Registrants must select room registration required from the choices provided, The registration submission will not be complete if submission is not made.

Share with a Roommate: If you wish to share a room with another student but do not have a specific person to share with, you will be assigned a roommate when you check-in the hotel. Preferences for smoking or non-smoking roommates cannot be honored when making this selection. If a roommate has not been assigned to you by 6:00 p.m. on registration day, notify a member of the Training Center staff to avoid incurring a single room charge. If you planned to have a roommate, but do not have an attendee stay in your room, you will be responsible for paying half of the room charge + tax. Let us know of any emergency changes in your hotel room status while at the seminar (i.e., changing rooms, roommates, or checking out) so we can work with the hotel staff and avoid unnecessary charges.