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Education Events

Court Personnel Education Events

Click here to download the Court Personnel FY18 brochure!

Going to an educational event can be both an exciting and sometimes stressful experience. Whether you're a first time attendee (New Clerk) or you've done this before (Experienced Clerk), there's a lot to prepare for prior to attending. The best advice is to plan ahead! Click the links below to explore our FY2018 educational opportunities as well as find information on how to register and submit payment.

16-Hour Seminars

TJCTC offers six 16-hour Court Personnel Seminars around the state of Texas throughout the year. Each seminar takes place over three consecutive weekdays with a minimum 2-night stay depending on your travel distance.

What courses are being taught?

All 16-hour Court Personnel Seminars will offer two tracks at the time of registration. One track will be available for New Clerks and the second track will be available for Experienced Clerks.

Which course can I register for?

At the time of registration, New Clerks will be prompted to select the Fundamentals track. New Clerk registration is for clerks who have never attended a 16-hour Court Personnel Seminar, and have less than two years of experience in the justice courts. If you are considered a New Clerk with more than two years of experience, you may be eligible to register for Experienced Clerk classes. Contact our Registrar, Laura Villarreal at, for more information on registration.

Experienced Clerk classes are available for clerks who have more than 18 months of experience in the justice courts and have completed a 16-hour Court Personnel seminar.

When can I register? 

Early Clerk Registration opens for some clerks on September 21, 2017.

  • Early registration is open to all new clerks, any new clerks taking experienced clerk classes for the first time, and any experienced clerks that were not able to attend in the 2016-2017 academic year.
  • If you are a new clerk with more than two years of experience in the justice courts, you may be eligible to register for experienced clerk classes.

Clerk Registration opens for everyone else on September 25, 2017. 

Want to register for a seminar in your area?

Below is a current list of seminar dates, locations and room rates per night for the 16-hour Court Personnel Seminars.

Location Date Attendee cost per night* Hotel Information


Sheraton Georgetown Texas Hotel & Conference Center

1101 Woodlawn Ave

Georgetown, TX 78628

(737) 444-2700

November 13 - 15, 2017 $50.50 +13% tax

Check-in: 3:00 p.m.

Check-out: 12:00 p.m.

Sonesta Bee Cave Austin Hotel

12525 Bee Cave Pkwy

Bee Cave, TX 78738

(512) 483-5900

January 31 - February 2, 2018 $70.50 + 13% tax

Check-in: 3:00 p.m.

Check-out: 11:00 a.m.

San Luis Resort

5222 Seawall Blvd.

Galveston, TX 77551

(409) 744-1500

February 26 - 28, 2018


$54.50 + 15% tax

Check-in: 4:00 p.m.

Check-out: 11:00 a.m.

This seminar hotel has been changed.

Hilton San Antonio Airport

611 NW Loop 410

San Antonio, TX 78216

(210) 340-6060

March 21 - 23, 2018 $62.00 + 16.75% tax

Check-in: 4:00 p.m.

Check-out: 12:00 p.m.


Embassy Suites

1001 E. McCarty Ln.

San Marcos, TX 78666

(512) 392-6450

June 4 - 6, 2018 $45.50 + 15% tax

Check-in: 4:00 p.m.

Check-out: 12:00 p.m.

Hilton Lakefront Hotel

2055 Summer Lee Dr.

Rockwall, TX 75032

(214) 771-3700

July 11 - 13, 2018 $67.50 + 13% tax

Check-in: 3:00 p.m.

Check-out: 12:00 p.m.


*Subject to change based on prevailing per diem.

How much does a 16-hour Court Personnel Seminar cost?

The registration fee for a 16-hour seminar is $150 payable by check or money order. You are on your own for all travel expenses. If you opt for a single room, TJCTC will pay for one-half of the contracted room rate plus tax per attendee per night over the seminar dates.

If you wish to take a Clerk Certification Exam, the fee for each exam is $15. All payments received by TJCTC must be paid by check or money order and made payable to Texas State University. Payment for exams will be taken onsite at the seminar.

When should I submit payment for a seminar?

In order to keep our seminars at capacity and give everyone enough time to request funds, we are requesting the registration fee three months prior to the event start date. Once you are registered for an event, an invoice with due dates will be available for you to download and print within your TJCTC profile.

Where’s my confirmation letter?

Once payment is received, a confirmation letter with hotel and event information will be emailed to you.

What will my meal expenses be?

TJCTC will provide a catered breakfast and lunch on the second day of the 16-hour seminar and a full breakfast buffet on the last day. You will be on your own for all meals on the first day and dinner each night.

Will handouts be provided?

Attendees must print their own handouts. All handouts will be available to download through your TJCTC Profile two weeks prior to the event with updates being made throughout the year. If you anticipate changing into another class onsite, please consider printing those handouts as well. Wifi is not provided in the meeting rooms.

What if I want to come in a day early for the seminar?

If you need additional room nights for travel purposes, please contact Darby Swoboda at to make arrangements. Additional nights will be based upon availability and at the best available rate. You will be on your own for all charges.

What if I’m unable to attend an event?

Cancellations must be done through your TJCTC profile and received two weeks prior to the event start date in order to receive a full refund. If you must cancel your registration within two weeks to the event, email your cancellation to our Registrar, Laura Villarreal, at No refunds or credits will be given for no shows, late arrivals or early departures.

 How do I transfer or substitute my registration?

TJCTC will allow substitutions under certain conditions for event registration. Registration fees can be transferred to another person or from one event to another. Please send all substitution requests to our Registrar, Laura Villarreal, prior to the event.

When will I receive a Certificate of Attendance?

Certificates of Attendance can be downloaded and printed from your TJCTC Profile under the Certificates link two weeks after the event has concluded.

Paying for an Event

Take advantage of the funds available to you for educational programs. Most counties have a travel budget for expenditures related to Court Personnel educational training and travel. However, if the court’s budget is not sufficient, there are other options available to the court such as:

-The Justice Court Technology Fund which can help finance the cost of continuing education and training for justice court judges and clerks regarding technology enhancements for justice courts. (CCP, art 102.0173)

-The Judicial and Court Personnel Training Fund which can help finance the cost of continuing education and training for justice court judges and clerks. (Govt code 56, sec 56.004)

-The Justice Court Building Security Fund can assist in paying for a portion of continuing education on security issues for court personnel. (CCP, art 102.017 (d-1) (12))

The policies and procedures to withdraw and use these funds may vary from county to county. Locate your county auditor regarding available funds for training and your county’s policy.

*If you don’t know what travel funds are available you should request a copy of your budget from the county auditor and if necessary, a copy of the funds available in The Justice Court Technology Fund and The Justice Court Building Security Fund.


Do you have a question about registering for an event, your TJCTC Profile, or payment for an event? Please contact our Registrar, Laura Villarreal, by phone at (512) 347-9927, ext. 200 or via email at
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