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Education Events

Court Personnel Education Events

Going to an educational event can be both an exciting and sometimes stressful experience. Whether you're a first time attendee (New Clerk) or you've done this before (Experienced Clerk), there's a lot to prepare for prior to attending. The best advice is to plan ahead! Click the links below to explore our FY2017 educational opportunities as well as find information on how to register and submit payment.

We will also be holding 8 legislative updates during Summer 2017 throughout the state. For more information, please visit our Legislative Update page.


16-Hour Seminars

TJCTC offers six 16-hour Court Personnel Seminars around the state of Texas throughout the year. Each seminar takes place over three consecutive weekdays with a minimum 2-night stay depending on your travel distance.

What courses are being taught?

All 16-hour Court Personnel Seminars will offer two tracks at the time of registration. One track will be available for New Clerks and the second track will be available for Experienced Clerks.

Which track can I register for?

At the time of registration, New Clerks will be prompted to select only New Clerk classes. New Clerk registration is for clerks who have never attended a 16-hour Court Personnel seminar, and have less than two years of experience in the justice courts. If you are considered a New Clerk with more than two years of experience, you may be eligible to register for Experienced Clerk classes. Contact our Registrar, Laura Villarreal at lv13@txstate.edu, for more information on registration.

The Experienced Clerk track is available for clerks who have more than 18 months of experience in the justice courts and have completed a 16-hour Court Personnel seminar.

When can I register? 

Early Clerk Registration opens for some clerks on September 20, 2016. 

  • New Clerk registration is for clerks who have never attended a TJCTC 16-Hour Seminar and have less than two years of experience in the justice courts. If you are a new clerk with more than two years of experience, you may be eligible to register for experienced clerk classes. Contact our Registrar for more information.

Clerk Registration opens for everyone else on September 22, 2016. 

  • Experienced Clerk registration is for clerks who have more than 18 months of experience in the justice courts and have completed a TJCTC 16-Hour Seminar. 

Want to register for a seminar in your area?

Below is a current list of seminar dates, locations and room rates per night for the 16-hour Court Personnel Seminars.

Location Date Attendee cost per night Hotel Information

Omni Houston Galleria

4 Riverway

Houston, TX 77056

(713) 871-8181

November 16 - 18, 2016 $65.50 +17% tax

Check-in: 3:00 p.m.

Check-out: 12:00 p.m.

Horseshoe Bay Resort

200 Hi Circle N.

Horseshoe Bay, TX 78657

(877) 624-6034

February 15 - 17, 2017 $67.50 + 6% tax

Check-in: 4:00 p.m.

Check-out: 11:00 a.m.

San Luis Resort

5222 Seawall Blvd.

Galveston, TX 77551

(409) 744-1500

March 8 - 10, 2017

 

$54.50 + 15% tax

Check-in: 4:00 p.m.

Check-out: 11:00 a.m.

Omni Corpus Christi

900 N. Shoreline Blvd.

Corpus Christi, TX 78401

(361) 887-1600

April 10 - 12, 2017 $62.50 + 15% tax

Check-in: 3:00 p.m.

Check-out: 12:00 p.m.

 

Embassy Suites

1001 E. McCarty Ln.

San Marcos, TX 78666

(512) 392-6450

May 9 - 11, 2017 $44.50 + 15% tax

Check-in: 4:00 p.m.

Check-out: 12:00 p.m.

Hilton Lakefront Hotel

2055 Summer Lee Dr.

Rockwall, TX 75032

(214) 771-3700

July 10 - 12, 2017 $65.00 + 13% tax

Check-in: 3:00 p.m.

Check-out: 12:00 p.m.

 

Don’t see a seminar location near you?

Feel free to submit any event location ideas – city or hotel – to the Program Administrator, Jennifer Morales, at jnm91@txstate.edu.

How much does a 16-hour Court Personnel Seminar cost?

The registration fee for a 16-hour seminar is $150. You are on your own for all your travel expenses and TCTC will pay for one-half of the contracted room rate plus tax per attendee per night over the seminar dates.

If you wish to take a Clerk Certification Exam, the fee for each exam is $15. All payments received by TJCTC must be paid by check or money order and made payable to Texas State University. Payment for exams can be submitted onsite at the seminar.

When should I submit payment for a seminar?

In order to keep our seminars at capacity and give everyone enough time to request funds, we are requesting the registration fee three months prior to the event start date. Once you are registered for an event, an invoice with due dates will be available for you to download and print within your TJCTC profile.

Where’s my confirmation letter?

Once payment is received, a confirmation letter with hotel and event information will be emailed to you.

What will my meal expenses be?

TJCTC will provide a catered breakfast and lunch on the second day of the 16-hour seminar and a full breakfast buffet on the last day. You will be on your own for all meals on the first day and dinner each night.

Will handouts be provided?

Attendees must print their own handouts. Handouts will be available to download through your TJCTC Profile two weeks prior to the event with updates being made throughout. If you anticipate changing into another class onsite, please consider printing those handouts as well. Wifi is not provided in the meeting rooms.

What if I want to come in a day early for the seminar?

If you need additional room nights for travel purposes, please contact the Program Administrator, Jennifer Morales, at jnm91@txstate.edu to make arrangements. Additional nights will be based upon availability and at the best available rate. You will be on your own for all charges.

What if I’m unable to attend an event?

Cancellations must be done through your TJCTC profile and received two weeks prior to the event start date in order to receive a full refund. If you must cancel your registration within two weeks to the event, email your cancellation to our Registrar, Laura Villarreal, at lv13@txstate.edu. No refunds or credits will be given for no shows, late arrivals or early departures.

 How do I transfer or substitute my registration?

TJCTC will allow substitutions under certain conditions for event registration. Registration fees can be transferred to another person or from one event to another. Please send all substitution requests to our Registrar, Laura Villarreal, prior to the event.

When will I receive a Certificate of Attendance?

Certificates of Attendance can be downloaded and printed from your TJCTC Profile under the Certificates link two weeks after the event has concluded.


10-Hour Workshops

10-Hour workshops are topic focused education held in smaller locations around the state. Lasting a day and a half, these workshops allow Judges and Court Personnel to go in-depth on one particular topic.

What topics will be offered? 

For the 2017 academic year, 4 workshops will be held. The TJCTC staff attorneys choose the topics based on need and interest.

When can I register? 

Workshop registration opens for both Judges and clerks on September 29, 2016. 

Where are seminars located at?

Location Topic Date Surcharge + tax

Courtyard Marriott

750 IH 35 North

New Braunfels, TX 78130

(830) 626-4700

Certified Clerk Workshop January 18-20, 2017 $45.50 + 13% tax

The Tremont House

2300 Ship Mechanic Row St.

Galveston, TX 77550

(409) 763-0300

Evictions & Other Landlord Tenant Issues February 6-8, 2017 $49.50 + 15%

The Cavalry Court

200 Century Court

College Station, TX 77840

(866) 842-0100

Criminal Procedure: Traffic March 19-21, 2017 $69.50 + 15.75%

Embassy Suites San Marcos

1001 E McCarty Ln

San Marcos, TX 78666

(512) 392-6450

Juvenile Law

August 23-25, 2017

 

$44.50 + 15%

How much do the workshops cost?

The registration fee is $100, payable by check, money order, or purchase order, payable to Texas State University. Please send it to TJCTC at 1701 Directors Blvd. Suite 530, Austin, TX 78744.

Once you are registered for an event, an invoice with due dates will be available for you to download and print within your TJCTC profile.

You are on your own for all your travel expenses and if you opt for a single room, you will need to pay one half of the room rate per night (listed above). TJCTC will provide a catered breakfast and lunch on the first day of class and a full breakfast buffet on the last day.

What else should I know?

  • Once you register and payment is received, you will receive specific information about hotel check-in times and procedures.
  • TJCTC will make hotel reservations for you in order to get a discounted rate. Do not contact the hotel about reservations.
  • If you would like to stay an additional day, please contact Heather at hh07@txstate.edu. Additional nights will be based upon availability and at the best available rate. You will be on your own for all charges.
  • Handouts are not provided. They will be available on your TJCTC profile two weeks before the seminar for printing. If you anticipate changing into another class onsite, please consider printing those handouts as well. Wifi is not provided in the meeting rooms.
  • Certificates of Attendance can be downloaded and printed from your TJCTC Profile under the Certificates link two weeks after the event has concluded.
  • For any additional questions, call us at 512-347-9927.

Webinars

Webinars are live education courses that attendees can watch through the gotowebinar software. Webinars can be attended by both Judges and Court Personnel and are held throughout the year. You can also watch archived versions of past webinars by visiting our Webinar Archive.

What courses are taught?

We hold 20 webinars throughout the year.  Staff attorneys and guest instructors teach the webinars.

When are the webinars?

Date     Time    Topic Presenter
September 8, 2016 (Thursday) 2:00 - 4:00 p.m. Inquest Procedure Staff Attorney
September 21, 2016 (Wednesday) 2:00 - 4:00 p.m. Basic Eviction Procedures Staff Attorney
September 30, 2016 (Friday) 2:00 - 4:00 p.m. Driver License, Handgun, & Environmental Hearings Staff Attorney
October 5, 2016 (Wednesday) 2:00 - 4:00 p.m. Basic Truancy Staff Attorney
October 18, 2016 (Tuesday) 2:00 - 3:00 p.m. Hunting & Hunter Safety Guest presenters from Texas Parks & Wildlife
October 27, 2016 (Thursday) 2:00 - 4:00 p.m. Updates & Issues with the OCA Monthly Report Guest presenter from OCA
November 9, 2016 (Wednesday) 2:00 - 4:00 p.m. Impaired Driving & Technology Guest presenter from Smart Start
December 1, 2016 (Thursday) 2:00 - 3:00 p.m. Boating & Boater Safety Guest presenter from Texas Parks & Wildlife
January 19, 2017 (Thursday) 2:00 - 4:00 p.m. Records Retention Guest presenter from Texas State Library & Archives Commission
February 10, 2017 (Friday) 2:00 - 4:00 p.m. Magistration at the Jail Staff Attorney
February 22, 2017 (Wednesday) 2:00 - 4:00 p.m.

Judicial Ethics Update

CANCELED

This webinar has been canceled due to a presenter conflict.
March 15, 2017 (Wednesday) 2:00 - 4:00 p.m. Enforcement of Criminal Judgments Staff Attorney
March 31, 2017 (Friday) 10 a.m. - 12:00 p.m. DWI Bond Conditions Staff Attorney
April 4, 2017 (Tuesday) 2:00 - 4:00 p.m. Post-Judgment Civil Procedure Staff Attorney
May 3, 2017 (Wednesday) 2:00 - 3:00 p.m. Default Judgment Procedure Staff Attorney
May 16, 2017 (Tuesday) 10 a.m. - 12 p.m. Discovery in Justice Court Staff Attorney
June 6, 2017 (Tuesday) 2:00 - 3:00 p.m. Blood Search Warrants Staff Attorney
June 15, 2017 (Thursday) 2:00 - 3:00 p.m. Turnover & Appointment for Receivership: The Court's Discretion Staff Attorney
August 23, 2017 (Wednesday) 2:00 - 4:00 p.m. Basic Juvenile Law Staff Attorney
August 29, 2017 (Tuesday) 2:00 - 4:00 p.m. Basic Pre-Trial Civil Procedure Staff Attorney

How much do the webinars cost? 

  • Webinars are free of charge. You only need a TJCTC username to attend.

What else should I know?

  • Webinars often fill up so register early.
  • Want to sign up? Webinars require a two part registration. First, register on our site. Afterwards, you will be prompted with a link to the gotowebinar site. Register there and you will receive the webinar access link in a confirmation email. Use that confirmation link to access your webinar at the assigned date and time. 

Legislative Updates

On legislative years, TJCTC hosts legislative updates around the state starting mid-July. Click here to visit our Legislative Updates page.


Paying for an Event

Take advantage of the funds available to you for educational programs. Most counties have a travel budget for expenditures related to Court Personnel educational training and travel. However, if the court’s budget is not sufficient, there are other options available to the court such as:

-The Justice Court Technology Fund which can help finance the cost of continuing education and training for justice court judges and clerks regarding technology enhancements for justice courts. (CCP, art 102.0173)

-The Judicial and Court Personnel Training Fund which can help finance the cost of continuing education and training for justice court judges and clerks. (Govt code 56, sec 56.004)

-The Justice Court Building Security Fund can assist in paying for a portion of continuing education on security issues for court personnel. (CCP, art 102.017 (d-1) (12))

The policies and procedures to withdraw and use these funds may vary from county to county. Locate your county auditor regarding available funds for training and your county’s policy.

*If you don’t know what travel funds are available you should request a copy of your budget from the county auditor and if necessary, a copy of the funds available in The Justice Court Technology Fund and The Justice Court Building Security Fund.


Questions? 

Do you have a question about registering for an event, your TJCTC Profile, or payment for an event? Please contact our Registrar, Laura Villarreal, by phone at (512) 347-9927, ext. 200 or via email at lv13@txstate.edu
 
Do you have a question about hotel information or room reservations? If so, please contact your Program Administrator, Jennifer Morales, by phone at (512) 347-9927, ext. 205 or via email at jnm91@txstate.edu.
 
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