Education Events
Court Personnel Education Events
Going to an educational event can be both an exciting and sometimes stressful experience. Whether you're a first time attendee (New Clerk) or you've done this before (Experienced Clerk), there's a lot to prepare for prior to attending. The best advice is to plan ahead! Click the links below to explore our FY2020 educational opportunities as well as find information on how to register and submit payment.
- 16-Hour Experienced Clerk Seminars
- New Clerk Seminars
- Workshops
- Webinars
- How to Register
- Paying for an Event
- Questions? Contact us!
16-Hour Seminars
TJCTC offers six 16-hour Court Personnel Seminars around the state of Texas throughout the year. Each seminar takes place over three consecutive weekdays with a minimum 2-night stay depending on your travel distance.
What courses are being taught?
All 16-hour Court Personnel Seminars will offer several breakout and general sessions, as well as the opportunity to take an exam.
- Experienced Clerk Courses and Learning Objectives
- Have an idea for a future class? Feel free to submit your thoughts – topic or faculty – to the Education Manager, Jessica Foreman, at jessforeman@txstate.edu.
Which course can I register for?
At the time of registration, New Clerks will be prompted to select the Fundamentals track. New Clerk registration is for clerks who have never attended a 16-hour Court Personnel Seminar, and have less than two years of experience in the justice courts. If you are considered a New Clerk with more than two years of experience, you may be eligible to register for Experienced Clerk classes. Contact our Registrar, Laura Villarreal at lv13@txstate.edu, for more information on registration.
Experienced Clerk classes are available for clerks who have more than 18 months of experience in the justice courts and have completed a 16-hour Court Personnel seminar.
When can I register?
For information regarding new clerk registration, click here.
Early Clerk Registration opens for some clerks on September 24, 2019.
- Early clerk registration is for experienced clerks that did not attend a seminar last year.
Clerk Registration opens for everyone else on September 27, 2019.
Want to register for a seminar in your area?
Below is a current list of seminar dates, locations and room rates per night for the 16-hour Court Personnel Seminars.
| Location | Date | Hotel Cost Payable to TJCTC by check or money order |
Hotel Information |
| (512) 392-6450 |
November 6 - 8, 2019 | $55 per room night Total cost for 2 nights: $110 |
Check-in: 4:00 p.m. Check-out: 12:00 p.m.
|
| (409) 744-1500 |
February 24 - 26, 2020 | $55 per room night Total cost for 2 nights: $110 |
Check-in: 4:00 p.m. Check-out: 11:00 a.m. |
|
(361) 887-1600 |
March 23 - 25, 2020
|
$55 per room night Total cost for 2 nights: $110 |
Check-in: 3:00 p.m. Check-out: 12:00 p.m. |
| (512) 392-6450 |
May 18 - 20, 2020 | $55 per room night Total cost for 2 nights: $110 |
Check-in: 4:00 p.m. Check-out: 12:00 p.m. |
| (512) 448-2222 |
June 29 - July 1, 2020 | $55 per room night Total cost for 2 nights: $110 |
Check-in: 4:00 p.m. Check-out: 12:00 p.m. |
| (214) 771-3700 |
July 22 - 24, 2020 | $55 per room night Total cost for 2 nights: $110 |
Check-in: 3:00 p.m. Check-out: 12:00 p.m. |
*Subject to change based on prevailing per diem.
How much does a 16-hour Court Personnel Seminar cost?
The registration fee for a 16-hour seminar is $150 payable by check or money order. You are on your own for all travel expenses. If you opt for a single room, TJCTC will charge you $55/per night payable by check or money order to TJCTC at least 4 weeks before the seminar.
If you wish to take a Clerk Certification Exam, the fee for each exam is $15. All payments received by TJCTC must be paid by check or money order and made payable to Texas State University. Payment for exams will be taken onsite at the seminar.
When should I submit payment for a seminar?
In order to keep our seminars at capacity and give everyone enough time to request funds, we are requesting the registration fee three months prior to the event start date. Once you are registered for an event, an invoice with due dates will be available for you to download and print within your TJCTC profile.
Where’s my confirmation letter?
Once payment is received, a confirmation letter with hotel and event information will be emailed to you.
What will my meal expenses be?
TJCTC will provide a catered breakfast and lunch on the second day of the 16-hour seminar and a full breakfast buffet on the last day. You will be on your own for all meals on the first day and dinner each night.
Will handouts be provided?
Attendees must print their own handouts. All handouts will be available to download through your TJCTC Profile two weeks prior to the event with updates being made throughout the year. If you anticipate changing into another class onsite, please consider printing those handouts as well. Wifi is not provided in the meeting rooms.
What if I want to come in a day early for the seminar?
If you need additional room nights for travel purposes, please contact Darby Swoboda at d_s520@txstate.edu to make arrangements. Additional nights will be based upon availability and at the best available rate. You will be on your own for all charges.
What if I’m unable to attend an event?
Cancellations must be done through your TJCTC profile and received two weeks prior to the event start date in order to receive a full refund. If you must cancel your registration within two weeks to the event, email your cancellation to our Registrar, Laura Villarreal, at lv13@txstate.edu. No refunds or credits will be given for no shows, late arrivals or early departures.
How do I transfer or substitute my registration?
TJCTC will allow substitutions under certain conditions for event registration. Registration fees can be transferred to another person or from one event to another. Please send all substitution requests to our Registrar, Laura Villarreal, prior to the event.
When will I receive a Certificate of Attendance?
Certificates of Attendance can be downloaded and printed from your TJCTC Profile under the Certificates link two weeks after the event has concluded.
New Clerk Seminars
TJCTC offers two seminars for New Court Personnel each year. Each seminar takes place over two consecutive weekdays with a minimum 2-night stay depending on your travel distance.
What courses are being taught?
All New Court Personnel Seminars will offer introductory courses on justice courts, ethics, civil, evictions, and criminal procedure.
Which course can I register for?
At the time of registration, New Clerks will see both seminars on their registration site. New Clerk registration is for clerks who have never attended a 16-hour Court Personnel Seminar, and have less than two years of experience in the justice courts. If you are considered a New Clerk with more than two years of experience, you may be eligible to register for Experienced Clerk classes. Contact Darby Swoboda at d_s520@txstate.edu for more information on registration.
Experienced Clerk classes are available for clerks who have more than 18 months of experience in the justice courts and have completed a 16-hour Court Personnel seminar.
When can I register?
New Clerk Registration opens for all new clerks on September 24, 2019.
- New clerk registration is for clerks who have never attended a TJCTC 16-hour seminar and have less than 2 years of experience in the justice courts. If you are a new clerk with more than two years of experience, you may be eligible to register for an experienced clerk seminar. Contact Darby Swoboda at d_s520@txstate.edu for more information.
Where are the seminars?
Below is a current list of new clerk seminar dates and locations.
| Location | Date | Hotel Cost Payable to TJCTC by check or money order |
Hotel Information |
| 113 South University Parks Dr. (254) 754-8484 |
February 2 - 4, 2020 | $55 per room night Total cost for 2 nights: $110 |
Check-in: 4:00 p.m. Check-out: 12:00 p.m.
|
| (512) 441-7900 |
August 26 - 28, 2020 | $55 per room night Total cost for 2 nights: $110 |
Check-in: 4:00 p.m. Check-out: 11:00 a.m. |
*Subject to change based on prevailing per diem.
How much does a New Court Personnel Seminar cost?
The registration fee for a new clerk seminar is $150 payable by check or money order. You are on your own for all travel expenses. If you opt for a single room, TJCTC will charge you $55/per night payable by check or money order to TJCTC at least 4 weeks before the seminar.
When should I submit payment for a seminar?
In order to keep our seminars at capacity and give everyone enough time to request funds, we are requesting the registration fee three months prior to the event start date. Once you are registered for an event, an invoice with due dates will be available for you to download and print within your TJCTC profile.
Where’s my confirmation letter?
Once payment is received, a confirmation letter with hotel and event information will be emailed to you.
What will my meal expenses be?
TJCTC will provide a catered breakfast and lunch on the first day of the seminar and a full breakfast buffet on the last day. You will be on your own for dinner each night.
Will handouts be provided?
Attendees must print their own handouts. All handouts will be available to download through your TJCTC Profile two weeks prior to the event with updates being made throughout the year. If you anticipate changing into another class onsite, please consider printing those handouts as well. Wifi is not provided in the meeting rooms.
What if I’m unable to attend an event?
Cancellations must be done through your TJCTC profile and received two weeks prior to the event start date in order to receive a full refund. If you must cancel your registration within two weeks to the event, email your cancellation to our Registrar, Laura Villarreal, at lv13@txstate.edu. No refunds or credits will be given for no shows, late arrivals or early departures.
How do I transfer or substitute my registration?
TJCTC will allow substitutions under certain conditions for event registration. Registration fees can be transferred to another person or from one event to another. Please send all substitution requests to our Registrar, Laura Villarreal, prior to the event.
When will I receive a Certificate of Attendance?
Certificates of Attendance can be downloaded and printed from your TJCTC Profile under the Certificates link two weeks after the event has concluded.
Paying for an Event
Take advantage of the funds available to you for educational programs. Most counties have a travel budget for expenditures related to Court Personnel educational training and travel. However, if the court’s budget is not sufficient, there are other options available to the court such as:
-The Justice Court Technology Fund which can help finance the cost of continuing education and training for justice court judges and clerks regarding technology enhancements for justice courts. (CCP, art 102.0173)
-The Judicial and Court Personnel Training Fund which can help finance the cost of continuing education and training for justice court judges and clerks. (Govt code 56, sec 56.004)
-The Justice Court Building Security Fund can assist in paying for a portion of continuing education on security issues for court personnel. (CCP, art 102.017 (d-1) (12))
The policies and procedures to withdraw and use these funds may vary from county to county. Locate your county auditor regarding available funds for training and your county’s policy.
*If you don’t know what travel funds are available you should request a copy of your budget from the county auditor and if necessary, a copy of the funds available in The Justice Court Technology Fund and The Justice Court Building Security Fund.
